2025 AAHSL Annual Meeting
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| Pricing | Hotel Info | Program | Event Policies | Things to Do |
The Association of Academic Health Sciences Library (AAHSL) Annual Meeting is held in conjunction with the Association of American Medical Colleges (AAMC) Annual Meeting. While they are held in conjunction, the programs are completely separate this year. The AAHSL Annual Meeting activities will take place on October 29-30 in San Antonio, TX.
Register Now
Online Pre-Registration will close at 11:59 PM PT on October 23, 2025.
Pricing
Directors of AAHSL Member Institutions: Complimentary
Additional Employees of AAHSL Member Institutions: $250
Non-Members: $350
Hotel Info
Location: Kimpton Santo Hotel
Room rate: Starting at $205 plus tax
The hotel is located at 413 S Alamo Street in San Antonio. Rooms at the Kimpton Santo Hotel are available for check-in on Tuesday, October 28 and check-out on Thursday, October 30.
Reserve Your Room Today!
Special rates expire at 5:00 PM CT, Monday, October 6, 2025.
Annual Meeting Terms, Conditions, and Policies
Cancellation Policy
Cancellations received by Tuesday, September 23, 2025, will be refunded, less a $25 cancellation fee. No refunds will be made for cancellations received after Tuesday, September 23, 2025. Substitutions can be made at any time. If you have any questions, please contact the office at [email protected].
AAHSL Code of Conduct
AAHSL has established an Event Code of Conduct to serve as a guideline for the professional conduct of anyone attending or participating in an AAHSL Event, as well as the consequences for unacceptable behavior. We expect you to follow this Code so that you and other participants can enjoy the Event responsibly and with respect for the rights of others.
Health and Wellness Policy
Knowingly, and at my own risk, I am participating in the AAHSL 2025 Annual Meeting. I do hereby waive and release any and all claims against AAHSL (Association of Academic Health Sciences Libraries) and any employees, event contractors, volunteers, or officials of these organizations from any claim of injury (including death) that I may incur as a result of my participation in the event.
I further hereby certify that I have full knowledge of the risks involved in this event. If, however, as a result of my participation in the AAHSL 2025 Annual Meeting, I require medical attention, I hereby give consent to authorize medical personnel to provide such medical care as deemed necessary, and all medical treatment is my financial responsibility.
Program
Times and activities are subject to change.
| Friday, October 10 | ||
| 10:00 AM–11:00 AM | Virtual | |
| Tuesday, October 28 | ||
| 7:30 AM–8:00 AM | Board of Directors and Fellows Breakfast | |
| 8:00 AM–5:00 PM | Fellows Orientation | Meeting Room A |
| 8:00 AM–5:00 PM | Board of Directors Meeting | Meeting Room C |
| 12:00 PM–1:00 PM |
Fellows Orientation Lunch with the Board | Meeting Room B |
| Wednesday, October 29 | ||
| 8:00 AM–9:00 AM | All Attendee Welcome Breakfast |
San Juan Salon B |
| 9:10 AM–9:30 AM | 2025 Annual Meeting President's Welcome & Land Acknowledgement |
San Juan Salon A |
| 9:30 AM–10:30 AM | Case Studies |
San Juan Salon A |
| 10:30 AM–10:45 AM | Networking Break |
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| 10:45 AM–11:45 AM | Roundtables facilitated by New and Interim Directors |
San Juan Salon A |
| 11:45 AM–1:15 PM | All Attendee Networking Lunch | San Juan Salon B |
| 1:15 PM–2:15 PM | Panel - Journey of Budgeting Knowledge | San Juan Salon A |
| 2:15 PM–2:30 PM | Networking Break | |
| 2:30 PM–4:00 PM | Matheson Lecture | Dr. Elizabeth Chen | San Juan Salon A |
| 4:30 PM–7:00 PM | Attendee Reception | Kimpton Santo Historic Courtyard |
| Thursday, October 30 | ||
| 8:00 AM–9:00 AM | All Attendee Networking Breakfast |
San Juan Salon B |
| 9:00 AM–9:15 AM | Welcome - Day 2 |
San Juan Salon A |
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9:15–10:00 AM |
Case Studies |
San Juan Salon A |
| 10:15 AM–10:30 AM | Networking Break |
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| 10:30 AM–11:30 AM | Panel - Budgeting Q&A |
San Juan Salon A |
| 11:30 AM–12:00 PM | 2025 AAHSL Annual Meeting Closing |
San Juan Salon A |
Things to Do
So much to do, so much to see! Explore San Antonio and check out some area attractions.
San Antonio Riverwalk - 0.5 Miles Away
Southtown - 0.5 Miles Away
San Fernando Cathedral - 0.6 Miles Away
Majestic Theater - 0.6 Miles Away
Blue Star Arts Complex - 0.9 Miles Away
The Alamo - 1.0 Miles Away
Historic Market Square - 1.0 Miles Away
Ruby City - 1.3 Miles Away
San Antonio Museum of Art - 2.9 Miles Away
Pearl Brewery - 3.2 Miles Away
Places to Eat
The San Antonio Riverwalk and surrounding area offer some fabulous dining opportunities, too many to list! Here are some options near the meeting venue:
Dean's Steak & Seafood - in the hotel
Carmens de la Calle - 0.9 Miles Away
Lonesome Rose - 3.2 Miles Away